Privacy Policy

 

PRIVACY POLICY

Last updated: October 16, 2025

C3 Collective LLC, doing business as C3 Collective, The Headshot Photographer, and The Maternal Studio (collectively, “C3,” “we,” “us,” or “our”), respects your privacy and is committed to protecting your personal information. This Privacy Policy describes our policies and procedures on the collection, use, and disclosure of your information when you use our websites, client portals, online galleries, and related services (collectively, the “Service”), and explains your privacy rights and how the law protects you.

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Interpretation and Definitions

Interpretation

Words with initial capital letters have meanings defined under the following conditions. These definitions apply whether the terms appear in singular or plural.

Definitions

For the purposes of this Privacy Policy:

Account means a unique account created for you to access our Service or parts of our Service.

Affiliate means an entity that controls, is controlled by, or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest, or other securities entitled to vote for election of directors or other managing authority.

Business, for purposes of the CCPA/CPRA, refers to the Company as the legal entity that collects consumers’ personal information and determines the purposes and means of the processing of consumers’ personal information.

CCPA/CPRA refers to the California Consumer Privacy Act, as amended by the California Privacy Rights Act of 2020.

Company means C3 Collective LLC, 107 E 7th St, Suite A, Vancouver, WA 98660, USA, doing business as C3 Collective, The Headshot Photographer, and The Maternal Studio.

Consumer, for purposes of the CCPA/CPRA, means a natural person who is a California resident.

Cookies are small files placed on your computer, mobile device, or other device by a website, containing details of your browsing history on that website.

Country refers to Washington, United States.

Data Controller, for purposes of the GDPR, means the Company as the legal person that determines the purposes and means of the processing of Personal Data.

Device means any device that can access the Service, such as a computer, cellphone, or digital tablet.

Do Not Track (DNT) is a concept promoted by U.S. regulatory authorities for allowing internet users to control tracking of their online activities across websites.

Facebook Fan Pages means the public profiles associated with the Company’s brands, including:

GDPR refers to the General Data Protection Regulation.

Personal Data means any information that relates to an identified or identifiable individual.

Service refers to our websites, client portals, online galleries, and related services operated by C3 Collective LLC and its brands.

Service Provider means any natural or legal person who processes data on behalf of the Company, including third-party companies or individuals employed to facilitate the Service, provide the Service, process payments, host galleries, or assist in analyzing how the Service is used.

Usage Data refers to data collected automatically, either generated by use of the Service or from the Service infrastructure itself.

Website refers to the websites operated by C3 Collective LLC and its brands, including C3 Collective, The Headshot Photographer, The Maternal Studio, and related client portals or galleries.

You means the individual accessing or using the Service, or the company or other legal entity on behalf of which such individual is accessing or using the Service.

2. Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide certain personally identifiable information that can be used to contact or identify you. This may include:

  • Email address
  • First and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Payment or billing information
  • Any other information you voluntarily provide to us in connection with booking or purchasing services

When you pay for a product or service via bank transfer or other manual payment method, we may request additional information to facilitate the transaction and verify your identity. Such information may include:

  • Date of birth
  • Passport or government-issued ID
  • Bank card statement
  • Other information linking you to an address

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as:

  • Your device’s Internet Protocol address (IP address)
  • Browser type and version
  • The pages of our Service that you visit
  • The time and date of your visit
  • The time spent on those pages
  • Unique device identifiers
  • Other diagnostic data

When you access the Service through a mobile device, we may collect certain information automatically, including:

  • Type of mobile device
  • Mobile device unique ID
  • IP address of the mobile device
  • Mobile operating system
  • Mobile browser type
  • Other diagnostic data

We may also collect information that your browser sends whenever you visit our Service.

3. Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track activity on our Service and store certain information. Tracking technologies may include beacons, tags, and scripts.

Types of Cookies We May Use

Necessary / Essential Cookies

These Cookies are essential to provide you with services available through the Website and to enable you to use some of its features.

Cookies Policy / Notice Acceptance Cookies

These Cookies identify whether users have accepted the use of cookies on the Website.

Functionality Cookies

These Cookies allow us to remember choices you make when you use the Website, such as remembering preferences or login details.

Tracking and Performance Cookies

These Cookies track information about traffic to the Website and how users use the Website. This information may be linked to a pseudonymous identifier associated with your device.

Targeting and Advertising Cookies

These Cookies track browsing habits to help show advertising likely to be relevant to your interests.

You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, some parts of our Service may not function properly.

4. Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide and maintain our Service
  • To manage your account or client access
  • To process bookings, payments, orders, and deliveries
  • To perform contracts for services or products you purchase
  • To contact you by email, phone, SMS, or similar communications regarding bookings, products, services, updates, or support
  • To send promotional or marketing communications, where permitted by law
  • To manage inquiries and customer service requests
  • To improve our Service, products, marketing, and user experience
  • To monitor usage of the Service
  • To deliver targeted advertising or remarketing, where applicable
  • To comply with legal obligations
  • To protect our rights, property, and security
  • To evaluate or conduct business transfers, sales, mergers, or reorganizations

5. Sharing of Your Personal Data

We may share your personal information in the following situations:

With Service Providers

We may share your personal information with third-party vendors who help us operate our business, including payment processors, client gallery platforms, email marketing services, analytics providers, advertising providers, labs, and fulfillment partners.

For Business Transfers

We may share or transfer your personal information in connection with a merger, sale of company assets, financing, or acquisition.

With Affiliates

We may share your information with affiliates, in which case we will require those affiliates to honor this Privacy Policy.

With Business Partners

We may share your information with business partners to offer certain products, services, or promotions.

With Your Consent

We may disclose your personal information for any other purpose with your consent.

For Legal Compliance

We may disclose your information where required to do so by law or in response to valid requests by public authorities.

6. Retention of Your Personal Data

We will retain your Personal Data only for as long as necessary for the purposes set out in this Privacy Policy, including to:

  • Provide services to you
  • Comply with legal obligations
  • Resolve disputes
  • Enforce agreements and policies

We may retain Usage Data for internal analysis purposes for a shorter period, except where such data must be retained longer for legal, security, or business purposes.

7. Transfer of Your Personal Data

Your information, including Personal Data, may be processed at our operating offices and in any other places where parties involved in the processing are located. This means that your information may be transferred to and maintained on computers located outside your jurisdiction where data protection laws may differ.

By submitting your information and using our Service, you consent to that transfer.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

8. Delete, Access, and Correct Your Personal Data

You have the right to request access to, correction of, or deletion of the Personal Data we have collected about you.

You may also update, amend, or delete your information by contacting us directly.

Please note that we may retain certain information when required by law or where we have a lawful basis to do so.

9. Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition, or asset sale, your Personal Data may be transferred.

Law Enforcement

Under certain circumstances, we may be required to disclose your Personal Data if required by law or in response to valid requests by public authorities.

Other Legal Requirements

We may disclose your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend the rights or property of the Company
  • Prevent or investigate possible wrongdoing
  • Protect the personal safety of users or the public
  • Protect against legal liability

10. Security of Your Personal Data

The security of your Personal Data is important to us. However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

11. Third-Party Services

We may use third-party providers to support our business and Service.

Analytics

We may use analytics providers, such as Google Analytics, to monitor and analyze website traffic and usage.

Advertising and Remarketing

We may use advertising and remarketing providers, such as Google Ads, Facebook, or Pinterest, to advertise to users who visit our websites.

Email Marketing

We may use email service providers, including HubSpot or similar services, to send newsletters, promotions, and business communications.

Payments

We may use third-party payment processors to process payments securely. We do not store full payment card details on our own servers.

Providers may include:

  • Stripe
  • QuickBooks
  • HubSpot
  • Other payment or invoicing providers we use in the ordinary course of business

Security Services

We may use services such as Google reCAPTCHA to help protect our websites and forms from spam and abuse.

Each third-party provider’s handling of your information is governed by its own privacy policy.

12. GDPR Privacy

If you are located in the European Economic Area (EEA), we process your Personal Data only when we have a lawful basis to do so, including:

  • Your consent
  • Performance of a contract
  • Compliance with legal obligations
  • Protection of vital interests
  • Legitimate business interests
  • Public interest where applicable

Your Rights Under GDPR

If you are in the EEA, you may have the right to:

  • Access your Personal Data
  • Correct inaccurate Personal Data
  • Request deletion of your Personal Data
  • Object to processing
  • Restrict processing
  • Request transfer of your Personal Data
  • Withdraw consent at any time

To exercise these rights, contact us using the contact information below.

You also have the right to complain to a data protection authority.

13. Facebook Fan Pages

As operator of the Facebook Fan Pages associated with The Headshot Photographer and The Maternal Studio, we may act as a joint controller with Meta for certain page insights and analytics data.

Our current Facebook pages include:

For more information about how Facebook or Meta handles personal data, please review Meta’s privacy policy.

 

14. CCPA/CPRA Privacy Notice (California Residents)

This section applies solely to California residents.

Categories of Personal Information We May Collect

We may collect the following categories of personal information under the CCPA/CPRA:

  • Identifiers — such as name, address, email address, IP address
  • Customer Records Information — such as billing and payment-related details
  • Commercial Information — such as products or services purchased
  • Internet or Network Activity — such as interactions with our website or ads
  • Sensitive Personal Information — such as account login details or payment-related information where applicable

We do not knowingly sell personal information in the ordinary meaning of the word. However, some advertising, analytics, or tracking activities may be considered “sharing” or “selling” under California law.

Sources of Personal Information

We collect personal information:

  • Directly from you
  • Automatically from your use of the Service
  • From service providers
  • From third-party partners involved in payments, analytics, or advertising

Your California Rights

If you are a California resident, you may have the right to:

  • Know what personal information we collect, use, disclose, and share
  • Request access to your personal information
  • Request deletion of your personal information
  • Request correction of inaccurate personal information
  • Opt out of the sale or sharing of personal information
  • Limit the use and disclosure of sensitive personal information, where applicable
  • Not be discriminated against for exercising your privacy rights

To exercise your California privacy rights, contact us using the contact information below.

15. Do Not Sell or Share My Personal Information

We do not sell personal information in the traditional sense. However, some third-party advertising or analytics tools may be considered a “sale” or “sharing” under California law.

If you wish to opt out of such activities, you may contact us directly and, where available, use cookie or privacy preference tools on our websites.

You may also opt out through industry platforms such as:

  • Network Advertising Initiative
  • Digital Advertising Alliance
  • European Interactive Digital Advertising Alliance

16. Do Not Track

Our Service does not currently respond to browser “Do Not Track” signals.

However, some third-party websites and services may track your browsing activity. You can set your browser preferences to notify websites that you do not want to be tracked.

17. Children’s Privacy

Our Service is not directed to children under the age of 13, and we do not knowingly collect personally identifiable information from children under 13 through our websites or online services.

If you are a parent or guardian and believe your child has provided us with Personal Data, please contact us so that we can take appropriate action.

18. Links to Other Websites

Our Service may contain links to third-party websites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site.

We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party websites or services.

19. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

We will post the updated Privacy Policy on this page and revise the “Last updated” date above. Changes become effective when posted.

You are advised to review this Privacy Policy periodically for any changes.

20. Contact Us

If you have any questions about this Privacy Policy or would like to exercise your privacy rights, you may contact us:

C3 Collective LLC
107 E 7th St, Suite A
Vancouver, WA 98660, USA

Email: team@c3collective.co